Speaker 1  0:00  
To talk about exit strategy, from what we where we are. And I think a great example, you know, Paul is just with this insurance electrical box thing, for example, just sitting around for long now, three, four months, yeah, and she can't get another quote. I mean, this just while we're, you know, this could hurt us again with insurance, because they're talking about canceling us. So which I do that won't happen. We won't let that push. That's right. But as it's been three pool months, you know, and this doesn't get done, yeah,

Speaker 2  0:35  
put in the pools. Who do you recommend for electrical they must have company come in and right, yeah, a

Speaker 1  0:44  
dozen in town. We remember she had the one quote, and it was like crazy amount of money.

Unknown Speaker  0:50  
Yeah, was 12. So which is better on this four

Speaker 1  0:56  
grand win? Yeah, it was like Twitter. That's what I thought, too. And then there's a small piece of it, still, piece of everything, you know, this just doesn't get done. And, you know, be easy to say, Hey, this is people, because they do a great job. But, you know, you come here now and it's, you know, just things just don't happen, you know, just won't happen. It's just kind of frustrating, and it's time, and I think we have a nice game plan. Paul, why don't you start off too? Because you're a legal expert here. Now tell us how you you feel about what we need to do another 60 days and all that. How are you reading that? What's your understanding of that?

Unknown Speaker  1:38  
Paul, it's pretty straightforward.

Speaker 3  1:42  
We provide a letter of intent to the tpam that we intend to terminate the contract, and we follow the the steps that are set forth for us pretty detailed in the contract we currently have about how we close it out. There's some fees involved that we're going to have to pay from from Association money. There's a lot of movement of accounts for the funds they would have to go to our treasurer, I presume all the records would have to go, would have to be provided to us, right? Yeah, yeah. And basically that, that's it. That's it the board has then to the responsibility to meet all the needs of the association,

Speaker 1  2:43  
right, right? And again, I think that's what's driving this is it feels like it's a disservice to our owners to maintain what we're doing, because it's clearly just not working, right? So, you know, we're just not getting things accomplished. And I think we all need things to be accomplished.

Speaker 2  3:01  
Seems like this company has nobody on the ground to run around and do the inspections, make sure the work is done properly, even get things moving. Tell Mary, look, we need to get this done. There's nobody. She sits in the office and goes on the phone and writes letters and nothing gets done. We need someone here. You know Paul.

Speaker 1  3:22  
You probably haven't seen this before. Example, Tuesday, where I came in, we come into one of the entrances. There are these box units outside. Units have been sitting there at least a year, and we've addressed that for at least a year. And the answer from her will be, well, send a letter. You're right. So great wisdom gonna happen, you know? I mean say, send them a letter, you know? And it just doesn't happen, and it's just anything above and beyond, like, like Harold said, is, send me a letter. That's kind of it. Or, as it gets, you know, there's no one to knock on the doors name, but I think we're all in agreement that this has to happen.

Unknown Speaker  4:04  
It's just more efficient.

Speaker 1  4:08  
Now, as a board, we don't really have, you know, only person Scott tie was me, right. We've never had anybody be treasurer, the secretary. So we we've never had that, so I'm only one that has a title. I think, actually,

Unknown Speaker  4:25  
that's not the case.

Unknown Speaker  4:27  
Scott is the treasurer.

Speaker 3  4:31  
Okay, that's good. You're the president. We don't write the vice president designated we as a board elect of the officers,

Unknown Speaker  4:42  
officers were separate from the board,

Speaker 1  4:45  
but yeah, I just didn't know who was what. So I didn't, I'm glad to know we have titles. That's good,

Speaker 1  4:56  
right? I got you. That's good. Okay, very good. So. So, so, okay, so this is what we do. Let's just start making it happen, I guess. I mean, we got this Annual Meeting count next week on Thursday,

Speaker 2  5:11  
yeah, the new contract started April 1, right?

Speaker 4  5:14  
It's reoccurring, yeah, but you can still cancel that after 60 days. We just have to give them basically 60 days notice, but once we send that letter of intent, we'll be gone in 60 days. That's when the transition can happen.

Speaker 2  5:31  
Now, before that, though, we have to have management

Speaker 1  5:34  
who's going to do it. Well, let's just talk that. So that's part of our meeting today is, you know, we've talked Scott being our guy, and I couldn't think of a better candidate to do it right? The guy lives here, cares about the property. And, I mean, I'm excited about it, because he'll get things done and And, matter of fact, he lives, just knock on his door say, Scott, why we do it again? I'm excited about the prospect of that. And these kind of think, from my understanding, he can be on the board and work here, we understand it, although, in my opinion, if he has to lose stopping on the board, you're more of a board member by working here? Yeah, right, yeah. I hope you get stay on the board, you both, but I'm just saying, but if you I would vote you out, so you would be working here. Yeah, I just think that you'd be a better, way more.

Unknown Speaker  6:34  
Yeah, yeah, it'll be.

Unknown Speaker  6:36  
You're not just sending me an email, and it's a job.

Speaker 1  6:40  
You get paid to do it too. So, I mean, it's, it's a job. So, so what do you what you think's on that thought on that Paul? I mean, you're thinking, Yeah,

Unknown Speaker  6:50  
I'm thinking that what we need to do is

Speaker 3  6:56  
write down exactly what we expect someone to do. I think we pretty much have that in the contract we currently have with T bam. Those are the things we expect if we're going to if a board member is going to do it, or if someone else is going to do it, they may not be able to do everything that's contracted or required in the articles themselves. Hence, we'll have to, in a

Unknown Speaker  7:27  
separate document by the board,

Speaker 3  7:31  
identify which officers of the board are going to perform duties that we're not asking the manager we expect to hire to do,

Unknown Speaker  7:45  
and we all will need to look at those things.

Speaker 3  7:50  
Unfortunately, it requires everyone to read our articles of incorporation, etc, to see what they would like to do. Board members. You know what part I would like to take and then the tpam contract. Those are all available to us online, so I think I sent a link to everyone to do that, I'll start putting something together that will meet our requirements of notification, etc. And of course, everybody will have to have a say on what, exactly what it says.

Speaker 1  8:36  
No, I agree. I think that sounds good. Great help there from the start, Paul and and Scott discussed at a time or two. And you know, my biggest thing is about the money, and he's in. Scott's very comfortable that that's an easy thing to keep rolling as it is, explain that to us.

Speaker 4  8:59  
So the software does a lot of the accounting for the property, and so right now we use go enumerate, and they essentially that's where everybody makes our portal payments, unless they're mailing in checks and stuff like that. So I was thinking about reaching out to go enumerate and calling them and seeing if we can just keep them, because I think, based on the accounting information we have there, like $1,100 a year or something around that, and if we could just keep them, then the transition would be super simple. Otherwise, I don't know how it works, necessarily. On the back end, I was trying to look up demos and stuff, but like, in terms of, like maintenance requests, it's like, right now, that the way that it works is like somebody has, like, a leak or something like that. They call T fam. T fam basically tells them to call plumber. They call plumber, they get it for issue resolved, and then if it's something that should be covered by the HOA, then they'll be reimbursed. Otherwise it comes out of their pocket. For homeowners insurance. So it's like, I don't know if the software that we're using for the accounting stuff does that maintenance related thing. I think there is a section for maintenance requests in the portal, but I don't know how it works from T Pam's perspective. But there's other software management tools, also called Pay Hoa, and easy HOA that we could look into where, if we did transition over to a different portal where people would make online payments, it would be, pretty much it would be pretty simple to just have, like a ASCII file that you just import, and then all the financial information should be but that's there's a lot of like reconciliation that we'll have to get from T Pam to make sure that the like, the numbers and stuff are all matched up. And we could even do like a mini audit, like, once the transition happens, to make sure, like, all the money is like, lined up the way that it needs to be.

Speaker 1  10:54  
Now, for example, me, I'm old school. I still mail a check, alright, do it that way, right? So we would need a PO Box, I guess for here, we didn't consider that. I mean,

Unknown Speaker  11:07  
you just put a mailbox up there,

Speaker 1  11:09  
yeah, a drop box, or did a dress in too. There isn't a drop box on the door or anything could be but, like, I'm not gonna drop people like me. Just stroke a check and nail it. You need a place that you can receive a nail, right?

Speaker 4  11:25  
So doesn't a post office like drop off.

Speaker 1  11:28  
You can go PO box up here off Monroe by, the old mall is close by us. Go PO box and I can get, you know, another thing, kind of bouncer, a little bit one thing that the other association I work with, you know, one thing we need to definitely move toward is every board member should sign, be able to sign checks, and we should have two signatures on everything that we do. So that's that's something that that they're not doing. We have no control over that. And that's kind of a apparently best, accurate way of doing things. You know this, but the two signatures are nice. It's like, if Scott can, if he can stay on the board, you say, I guess checks comes on him. And it's, it's not a big deal for me to come by and sign checks.

Speaker 4  12:20  
Find a digital program. It might cost a little bit of money, but you can digitally

Speaker 1  12:25  
sign it right, right? So, yeah, either way. So, so it's, I have no problem wrong here.

Speaker 4  12:31  
I have no problem doing it. I mean, save you the gas, yeah,

Unknown Speaker  12:34  
my office, honestly, it's

Unknown Speaker  12:38  
easy to drop here.

Unknown Speaker  12:41  
Isn't that crazy? That's

Speaker 1  12:45  
fun. Yeah, yeah, I love it. But so, so do we get through this meeting on April 9, and then we drop the bomb soon after that, should it be our order things? We think, yeah, I think we should go to the meeting get that

Speaker 4  13:07  
done, because that's second assessment payments coming out on June, like, near the end of June, right? So I was wondering if we should wait until, like maybe may 1. That way, it would give us all of May and then all of June. That way, new transition will will be happening like

Speaker 2  13:25  
and collecting that extra for the money that we need.

Speaker 1  13:28  
I could be like figure I've never heard no, we still haven't got received, I mean, I don't even have a clue which we had taken that it was like, another thing

Speaker 4  13:36  
that'll be nice about our I'm in control of our understanding.

Unknown Speaker  13:39  
We know what it

Speaker 2  13:41  
is, right? Look, probably get that this next meeting. I was very concerned about the people who were delaying till the end of the year.

Speaker 4  13:54  
Yeah, yeah, Paul, are you talking about like the board self managing, or would you guys want to hire me on as the property manager?

Unknown Speaker  14:06  
I think the latter.

Unknown Speaker  14:09  
Okay, yeah, we need,

Unknown Speaker  14:12  
yeah, I agree with that, Paul, too, because there's a

Speaker 3  14:14  
specific list of things that if we do contract the manager to their articles and Corporation designate for that manager to do, not withstanding what we have T pen. Do I mean those two have to be merged what's in what's in the articles of the corporation? That's a mandatory what we've told TM to do words over and above, what's in our articles that would have to be included. I'll have all that put together for sure in the next day or two, but and just send it out my opinion.

Speaker 1  15:00  
Yeah. I think if you could do that, make a list of what we the expectation the job is, yeah, yeah. That would be fantastic, you know, and then he'll know. I mean, this would be real clear, and we can follow the lines.

Speaker 4  15:12  
Obviously, we need to get three quotes for things. I mean, there's certain things we need to get fixed up around the property or contracts and whatnot, yeah, yeah,

Speaker 1  15:23  
which, I don't think we're getting that now. I'm pretty sure we're gonna so it's, I just think it's gonna be a much smoother machine when that happens, once we get rid of where we are. That's right, you're right.

Unknown Speaker  15:42  
You know these things you want to know exactly where you are.

Speaker 1  15:49  
That's right. That's right. Paul, would you say,

Unknown Speaker  15:53  
I said, I guess we're all

Speaker 1  15:54  
decided, yeah, I am, I really am. I think it's, it's another piece of stress we're going to lose. I mean, it's going to be something that we do, and, and, and I'll go and start drafting up some kind of a firing letter, you know, so you guys suck to refer you. And that's, that's another thing Do I angle it with explanation. Say we're going to say we're that we're going to move the different direction, and it's been great.

Speaker 3  16:25  
We no longer need your services period. Yeah, you

Unknown Speaker  16:31  
said yeah

Unknown Speaker  16:36  
for excuses. We have a long letter, right? So, yes,

Speaker 3  16:39  
right, but the contract allows us for no we can fire them for no cost.

Speaker 1  16:45  
That's right, okay. So, so, so our order is this, then we're going to go. We'll have our meeting April the ninth. We'll look at April one being our official we fire them on that day. I'm sorry, Major, I mean I said, Sorry, may one is the fire date, and then they'll give us their two months to make things happen, we got to make sure we know what we have to pay and all that to get out of the contract, to get real clear on that, which I know it's written in there.

Unknown Speaker  17:20  
I like because like two months worth

Speaker 4  17:23  
of worded I thought that it was basically just what we're already paying them right now. I don't know if there's anything there might be, but I think it's like $2,275 each month for two months. Last two months,

Speaker 1  17:39  
we don't pay it one time. We just pay what we right?

Speaker 4  17:42  
Yeah, for those 60 days, I'm pretty sure that they kind of have to stay on. As our property manager say, we would need to be able to, that's what I can bring it all this out as, like, we want to be able to get the vendor list of the contracts, contract terms and renewal dates, you know, the financial stuff. We want all that stuff to get handed off, which will reach out to grant and, you know, annoy them until there's no end the governing documents. We already have most of the documents, the owner, roster, homeowner, communication like. So that's why, where I think the most important thing is the software, right, and making sure, like that transition is smooth,

Unknown Speaker  18:22  
then did the homeowners have any say in this at all?

Unknown Speaker  18:25  
No, no.

Speaker 1  18:29  
So then we will look to hire. We fire them. May one, we have them on board till June 30. Scott harden? begins work July 1. Is that how the order of things sounds good? Does  that sound right to you paul?

Speaker 3  18:46  
I think so. I'd have to,

Speaker 3  18:50  
I'm looking at the contract now to find this big  details, because I think, I think there's a 90 day requirement, but I'm not sure.

Speaker 4  18:57  
I think it's like the last day or the last page, last pages,

Unknown Speaker  19:04  


Speaker 4  19:07  
the last pages, yeah, it's like article C, I think, or maybe something like that, or maybe it's before the articles,

Speaker 1  19:13  
okay, lost. Yeah,


Speaker 2  19:32  
like that was a suggestion. Maybe Heather could also take this course that you took back up. What do you think?

Speaker 4  19:39  
Just so I had to get you have to take a pre rec course. There's like a pre rec course. I forgot how much that cost. It's not expensive, right? I mean, I ended up paying like 560 bucks, yeah, oh, wow. But I'll save you some money. You, because I don't know if my stuff's expired yet for us, I'll send you, i'll have to look it up i have your phone number yeah yeah email uh emails bishop heather 2017 at gmail  off to look it up. I have your email emails, Bishop Heather 2017 at Gmail.

Speaker 3  20:22  
No, we're here, yeah, from the termination. And it's pretty straightforward, we've missed the date for termination on April 1. Of course, that would be, we could have just said up, we're not renewing period, right? Exactly, but this is either party may terminate this agreement upon 60 days written notice to the other, with or without cause. If this agreement is terminated by either party prior to the term, managing agent will be entitled to commits management fee pursuant to the terms of this equipment. 

Speaker 1  21:06  
Did you comeback again with what we owe him? I'm sorry. I didn't hear that. So what is it we know you said,

Speaker 3  21:13  
Oh, we would owe the management, a the management what we're paying them now for the for that, right? And it's pretty clear, although not specifically, that they will be responsible for continuing fulfilling the contract for that 60 day period.

Speaker 1  21:40  
Maybe that'd be wise to fire. April 30 probably be wise weighted. This is there's nothing Okay, right? April 30, you agree with that, Paul,

Speaker 1  22:01  
yeah, because he just makes it safe. So we're not going into another month. However, that works. So even though it says 60 days, we just don't make sure there's no more payment going beyond

Unknown Speaker  22:11  
May and June, May and June, right? And then

Speaker 1  22:16  
right, May and June, correct? And we should, the way Paul is reading it, they still should be in our service. I'm sure they're working real hard, yet they're getting a lot of work done on those last two months, but still, which is what do you mean to do? I mean, so anyway, so okay, I mean, I think that's gonna be a good plan. I mean, we just, there'll be details we can email amongst ourselves, and when we dig in things and just make it comfortable. Scott, you see, has some work still to confirm your it's getting comfortable. Totally with the paint portals all that. That's cool. You running with that good you have to do it anyway. Yeah, exactly. That'd be your job. So, so we do that, Caroline, sit back in to say, y'all doing great, yeah? Legalizing. Well, Paul's got a good mind for legal stuff, so trust him, his opinions and stuff, they're under mine for sure.

Speaker 4  23:15  
Yeah, control over the finances, because then we can actually, like, see absolutely what's going on. Like right now, we don't know how much money we have for the next

Speaker 3  23:27  
very first thing, we transition. Of course, we can't transition it until the termination.

Speaker 1  23:33  
But can we go ahead and start getting the money, though? Paul, I mean, why couldn't we just say that we'd rather start? Can we dictate they won't payments that might not be a bad, terrible idea, because they start making the payments come away from T Pam and to us and let us start controlling the money, because we tell them what we want them to do, right? I mean, during our disposal, correct, we tell them, I don't want to do that anymore. You just do this and this, but you're not doing that anymore. If that gives us two months, kind of transition, Scott to receiving the money

Speaker 4  24:11  
city is going to be the getting all the money right, because that's right before we bank. So I don't know if we could just reach out to them. Maybe we'll start

Unknown Speaker  24:18  
to have a son. Some checks we

Speaker 3  24:21  
do that, yeah? The provisions of our contract are the bank accounts will be transferred as directed by the association, of course, right?

Unknown Speaker  24:34  
So we can tell them,

Speaker 1  24:37  
yeah, yeah. I mean,

Unknown Speaker  24:41  
you could joke right away, yeah, well, we want

Speaker 4  24:44  
to make sure that we're going to use the right software programs and stuff. Are we going to why don't

Speaker 1  24:49  
you do is make this your mission and get comfortable with it, and let's have an email conversation. I'm sure you're comfortable with it, and all of us can talk by email and another conference. Call or something. And then once he's comfortable, Paul, maybe you're right. You just go ahead and just pull that from away from him. Yeah, we control, control the money. Yeah, liberal

Speaker 3  25:14  
Secretary, I mean, treasurer, alright, of the association. So treasurer is responsible. Would be responsible right now, the contractor is responsible for all this, right? But once we terminate them, then we as a board are responsible, unless we make another arrangement. And that's what we tend to do with Scott, is make another arrangement. We may have to draft up a contract with Scott saying, This is what you know, what you're going to do is formality that, that we may need to do, but that's piece of cake, not to do that, right? But the one catch made on the money can maybe this following a clause that within 30 days after the date of termination of this agreement. So we're going to terminate on 38 we're going to, yeah, terminate 30 April, I mean, be 30 June, because we we had given 60 days on 30 April. 30 June will be the end of the 60 days. And within 30 days of that date, they have no they're supposed to turn over and accounting, reflecting balance of income, expenses, etc, and assigning all services and contracts and association. So they actually have, we actually have the transition period designated as within 30 days after termination. Now that doesn't mean we can't do it beforehand, and that would be a mutual agreement between the association and the management, managing agent.

Speaker 1  27:10  
So we can tell we want nothing from them. We could say we're just paying y'all and get them our our world, right? I mean, that's something we could say. I'm not so sure we want 100% do that, but I like the idea of giving us more time to get a hint over our money. I mean, you know where they're still on task to help us get the money right. Certainly like that. I mean, so yeah, let's just like I said, I think that's a good plan. You do what you have to do in your end. And then I think Paul's right to we probably have some kind of contract with you, yeah? That says

Unknown Speaker  27:50  
copy paste, the tea family, yeah,

Speaker 3  27:54  
some of the stuff, yes, some of that stuff doesn't really need to be in there, but there is some and some additional may need to be included. So I'm going to go, I'll be going through that and try to put it all together.

Speaker 1  28:09  
That's awesome. That's a huge help. Paul, do that. So are we kind of good? Yeah, Paul, you think there's anything else we need to discuss, or you

Speaker 3  28:18  
think we're pretty good? I think we're pretty good, but we this is, actually has is a formal meeting of the Board of Directors called, it's called special meeting, and I will try to document what we just did. I didn't tell you guys, I was trying to record the whole thing so that we could do that. I don't know if I got it recorded or not, so I'll Okay, that's fine. So that out so everybody can see it too. That's fine. It's totally great, and that will be our official decision. Now, in order to do that, we got to vote,

Unknown Speaker  28:57  
okay, so what do you guys have to motion

Unknown Speaker  29:03  
that we go forward with this.

Unknown Speaker  29:11  
We got three hands raising. Now.

Speaker 5  29:22  
Okay, it's my daughter, Heather.

Unknown Speaker  29:29  
Hello. She's the guardian.

Speaker 1  29:30  
She is here making sure we don't act up. Doing a good job. She's doing a very good job of keeping straight here. All right, man, sounds great. Listen. Have a great weekend. Happy Easter, and hopefully

Speaker 2  29:47  
everything to go to tomorrow.

Unknown Speaker  29:57  
He said, What though I moved the meeting be adjourned?

Speaker 1  29:59  
Do. Okay, well, I just had a great day. See you, Paul. Thank you.

Transcribed by https://otter.ai
